Use Closed Direct Orders from the DO menu to view the list of all Closed Direct Orders. When all items have shipped and all invoices processed, a Direct Order is considered Closed. Search for a Closed Direct Order using 
to access the Select a Closed Direct Order grid, learn more here or click to perform an active field search, learn more here.
| Access |
| Grant permission to User Profiles in Access User Profiles > Security > Direct Orders> Access Closed Direct Orders |
Make a copy the Direct Order by clicking Duplicate. When duplicating, you may change the Direct Order Type or make changes to the Quantity of Items ordered on the Body tab.
Emaila copy of the DO to the Vendor automatically or print to fax.
- Vendor Copy (Auto)- Select to have the vendor copy emailed by an automated service to the Purchase Email address on the AP Vendor account.
- Vendor Copy (View PDF)- View a PDF copy of the DO to be printed and faxed or mailed.
Click Print to reprint a copy of the Department and Vendor copy.
Reprint the Sales Invoice for the customer.
The details for a Closed Direct Order is view only. Click a link to learn more about any section.
Information- Learn more about the Vendor and Customer specified.
Body- View the details on Items added to the Direct Order
Direct- All Dates regarding the Direct Order can be found here.
Vendor- Vendor specific information and all Freight options for the Direct Order.
Customer- Any Bookings, Sales Contract, Non-Contract Prepaids for the Customers used for the Direct Order.
Releases- Information on Release selected from a Purchase Contract.
Direct Order Ship Verify Information
Use Ship Verified to see the Date, who performed the Ship Verify, the Financial Period and the TTR number assigned to the transaction.
In AP Finalized, the date the invoice was entered, by whom, the Financial Period and the TTR assigned to the transaction. If utilizing a Two Step process, this information may be different.
Direct Order Totals
After a DO is ship verified, the following information is added to the Closed Direct Order.
Accounts Payable Totals
| Product | Landed | |
| Ordered | Order Quantity multiplied by Vendor Cost | Product Total plus allocated freight |
| Shipped | Displays Order quantity multiplied by Vendor Cost for Shipped Items. | Product Total plus allocated freight for Shipped Items. |
| AP Freight Invoice |
Accounts Receivable Totals
| Settlement | Ordered | Shipped | |
|---|---|---|---|
| All available settlement types are listed. | Sub Total | Sub Total of Items and Freight on Order | Sub Total of Items and Freight that have shipped. |
| Amounts in a settlement | Sales Tax | Sales tax assessed on Ordered items | Sales tax assessed on Shipped items |
| type indicate the amount settled to that method. | Total | Sub Total and Sales Tax for Ordered Items | Total of Sub Total of Items and Freight that have shipped. |
| Total Weight | Total weight of items |